Friday, 13 September 2013

PERSONAL ASSISTANT SAHARA - Dubai, UAE

Job Description

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the

manager to take notes or dictation at meetings or to provide general assistance during

presentations;

• Screening phone calls, enquiries and requests, and handling them when appropriate;

• Meeting and greeting visitors at all levels of seniority;

• Organizing and maintaining diaries and making appointments;

• Dealing with incoming email, faxes and post, often corresponding on behalf of the

manager;

• Taking dictation and minutes;

• Carrying out background research and presenting findings;

• Producing documents, briefing papers, reports and presentations;

• Organizing and attending meetings and ensuring the manager is well prepared for

meetings;

• Liaising with clients, suppliers and other staff.

Skills

• Flexibility

• Adaptability

• Good interpersonal skills

• Organizational skills

• Communication skills

• IT skills
• Secretarial skills.

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