Sunday, 3 November 2013

Administrator | Al Futtaim Group Real Estate Al Futtaim Group - Dubai, UAE

Al Futtaim Group

Job Purpose:

Responsible for the smooth functioning of the AFGRE HR offices in conjunction with the team, by providing effective administrative and HR support to employees in terms of ensuring high standards of maintenance and upkeep of office premises, availability of office supplies and consumables for day to day operations, managing the efficiency of the AFGRE driver, and providing support to monitor and record manpower and advisory needs, as and when required.

Skills

Key Accountabilities:
General Administration

Responsible for the general administration of the office by planning and supervising the efficient operations of all office facilities such as:
* Overseeing the manning of reception
* Monitor upkeep of meeting room and conference room facilities
* Monitor upkeep of common areas such as kitchen, washrooms; coordinating with all sub-contractors (cleaners, canteen, plant suppliers, pest control etc.) for provision of their services
* Management of an efficient internal mail distribution system, with the objective of achieving professional standards of office administration.
* Manage Recruitment activity Bands A-F in conjunction with Central Services and Line Manager producing a weekly Recruitment Report
* Manage on boarding status of new hires keeping Line Managers and team updated on a weekly basis.
* Manage Snr. HRBP and  HRBP diaries to schedule meetings and interviews efficiently
* Liaise with Central Services Recruitment Team to book candidates for Technical Assessments and interview based on availability.
* Meet and greet Technical Assessment Candidates and explain the process.
* Liaise with Line Managers to obtain Technical Assessment documents and scoring sheets
* Send Recruitment Summary Rating to Line Managers
* Set up Web Ex interviews and video Conferences efficiently

Manpower Budget Assistance

Responsible for assisting the AFGRE HR Team in the preparation and finalisation of the annual Manpower Budget exercise.
* Creating and writing reports on Excel
* Creating tables on Excel
* Manipulating formulas in Excel
* Using Visio programme to create and manipulate organisation structures and templates for business departments

New Employee Requirement (HR Team)
* Responsible for settling in of new employees within AFGRE HR by liaising with Snr. HRBP/HRBP to coordinate a valuable Orientation programme, as well as assessing their needs in terms of office and system requirements.

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